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Make Dropbox your default location to save files. To view past versions of a file, right-click on the file and click “Previous Versions.” When viewing your Dropbox files in your web browser, you can also click on the little trash can icon on the top right of the screen to view and restore deleted files. Dropbox saves a copy of your deleted or revised files for 30 days. You know that moment of panic when you open a file you were working on, only to discover that the changes you made earlier didn’t save? Or, your coworker saved over a version that you needed? Not to worry. Here’s a more detailed explanation of shared links vs shared folders.

If you want to collaborate on a project, share a folder. Here’s an easy rule of thumb: If you want to show a photo album to Grandma, share a link. You will then be able to enter the email addresses of the people with whom you wish to share the folder. To share a folder, open your Dropbox account in your web browser, navigate to the folder and click the little folder icon with a rainbow on it in the top right. When you share a folder, on the other hand, the person you share with will have access to all of the contents of that folder, including the ability to add to, change and delete files there. However, any edits or changes they make will not sync with your original file/folder. When you share a link (by right-clicking the file or folder and selecting “Share Dropbox link,” then sending this link to others), anyone who clicks on this link will be able to VIEW the file or folder. This is an important distinction when you are sharing files with friends or collaborating with coworkers. Dropbox Tricks: Six Tips to Get Even More Out of Dropbox A few months ago we shared 7 Ways to Use Dropbox for Business, and today we’d like to take that a step further and offer some bonus Dropbox tricks you may not know about. Any files you save to your Dropbox folder automatically sync to all of your devices that have Dropbox installed, and it’s also super helpful for sending large files to others or collaborating on projects. If you are one of the 300 million people who use Dropbox, you know that it’s an incredibly useful tool for cloud-based file storage.